7/28/2023 0 Comments Time zone meeting scheduler![]() ![]() The makers of the aforementioned World Clock Meeting Planner website also offer a great (and free!) time zone App for Windows 8 called World Clock – Time Zones.Īside from showing the current time for a configured city and various other information, you can select your pre-configured time zones and press the “Create Meeting” button at the bottom of the App and be directly taken to the above website with the selected cities already configured for you. In this case, 8am for San Francisco seems the best pick for all. World Clock Meeting Planner gives you a color coded overview of suitable times for an on-line meeting. If you also have access to their calendars, you can then use Outlook's scheduling feature to see if they are truly available at that time. The result to you is presented in a color coded table so you can now more easily see which time slots are available for a meeting at a respectable time for everyone. Time Zone Converter Meeting Planner Pick date and locations Find a time Show details Month: Day: Year: Location 1: Location 2: Location 3: Please note: if some of the participants are in the United Kingdom, you should select a city there (e.g., London), instead of UTC/GMT. Here you can fill out a form containing the day which you’d like to meet and the cities involved (or nearby). Whenever there are 3 or more time-zones involved, I prefer to use the World Clock Meeting Planner website. Start: Select a date and time for your meeting, but remember you can start your meeting at any time before the scheduled time. Note: Don’t try this in a week view or on a day where DST changes is taking place the time scale of Outlook doesn’t compensate for that! Easier method with World Clock Meeting Planner The numbered buttons represent the hours of the day in YOUR time zone They are colour-coded to show which times are compatible with other time zones If you. Using the World Clock Meeting Planner, you can set up meetings or video conference with global participants. It’s painfully slow and cumbersome ( understatement!), but it is solvable in Outlook this way by changing the additional time zone to compare available times. From the hours that are still available then, compare it with London.Compare if the resulting time span matches with day time in Houston.As San Francisco and Amsterdam are the farthest apart, check which times are available to you.If you like to go methodical (and enjoy doing calculations with time zones.), you could solve it in the following way Example meetingįor instance, how would you plan a meeting between the following locations? Outlook only offers support to show 1 additional time-zone next to your own, which makes efficiently scheduling a meeting between locations in 3 or more different time zones quite complicated. Given DST and the different time zones, how can I get the ideal time for everyone, so that it is not after 10:00pm or before 6:00am for anyone? I have to schedule on-line conference call between multiple locations in different countries. ![]()
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